How to back up Google Workspace email?

Google Workspace, or G Suite, is a platform that includes Google Drive, Gmail, Docs, Calendar, and more. Many users want to back up their G Suite email for extra safety, accidental deletion, changing platforms, etc. However, the reason could be different for each user. So, here in this write-up, we will explore some methods to back up Google Workspace email.

Some benefits of backing up Google Workspace email.

• Many times, we accidentally delete some important emails or folders. Having a backup helps us to restore them quickly.

• If there is an issue on Google’s servers, our data stays safe in our backup.

• By having a backup, we can still access our data even if we don’t have an internet connection.

• Many businesses need backups to meet regulatory requirements or security policies.

Now, methods for backing up Google Workspace email.

There are various methods for doing this task; here, we will focus on the three methods for backing up Google Workspace email.

Using Google Takeout to back up G Suite email.

It is a tool that helps the user download their email to local storage.

1. Navigate to Google Takeout and log in with your Google Workspace credentials.

2. Then, click Mail Only and tap Next.

3. Select Send download link via email as the delivery method.

4. Then, select .zip as the file type, set the file size, and click Create Export.

5. Then, you'll get an email with a download link: Download it.

6. Lastly, extract the .zip file, and your emails will be saved in MBOX format.

Using the Data Export tool to back up Google Workspace email.

In this procedure, we are using the Google Workspace admin account. So, if you’re a G Suite Admin, you can use Google's built-in Data Export tool to back up emails:

1. Go to the G Suite login page and sign in to your Google Workspace Admin account.

2. Then, navigate to Data Export.

3. Tap Start Export to begin the process.

4. Then, wait for Google to prepare your data, depending on the size. You’ll receive a download link via email.

5. Open the link and download your email archive.

Note:

These methods work, but they can be slow and are not ideal for large amounts of data. Once the process begins, it can’t be stopped, and it might take days to complete. So, if this limitation bothers you, then opt for the third-party tool for G Suite email backup.

Automated Solution to backup Google Workspace email.

For rapid and easy execution, the automated tools are recommended for use. Therefore, I suggest you use the Shoviv G Suite backup tool for this purpose. This tool has many handy features with a simple-to-use GUI.

Some handy features of Shoviv’s tool:

• The tool can back up multiple G Suite mailboxes simultaneously.

• Also offers to save emails in different formats like PST, MBOX, MSG, MHT, and HTML.

• It provides a filter option to include or exclude certain messages.

• Moreover, a scheduling feature is also available, so you can set backups to run automatically.

• Advanced features like incremental backup, so only new emails are backed up (no duplicates).

A quick guide to using the Shoviv G Suite backup tool.

1. Install and run the Shoviv G Suite Backup Tool.

2. Navigate to Connect Source and enter your G Suite credentials.

3. Click on Connect to verify your account.

4. Then, create a backup job and use filters if needed.

5. Select to start the backup immediately or schedule it for later.

6. Finally, tap Create Backup Job, and the tool begins the process.

Wrap-up

In this write-up, we have explored three ways to back up Google Workspace email: Two manual methods using Google’s Data Export and Google Takeout tool and an automated method using the Shoviv G Suite Backup Tool. However, the manual methods work well for small data; the automated tool is faster and better for backing up larger data in one go. Therefore, as per your requirements, select the methods that best fit your needs and back up your important emails.